T&G Global Limited US Recruitment/Applicant Privacy Statement

Depending on the role and stage of the recruitment process, we may collect the following categories of personal information (“applicant personal information”):

• Identifiers
  (e.g. name, postal address, email address, telephone number, online identifiers)
• Professional or Employment-Related Information
  (e.g. résumé/CV, employment history, qualifications, education, references, interview notes)
• Characteristics of Protected Classifications
  (e.g. gender, ethnicity, veteran status) where voluntarily provided or required for lawful reporting
• Internet or Electronic Activity Information
  (e.g. interactions with our careers website or application systems)
• Audio, Electronic, or Visual Information
  (e.g. recorded interviews, where applicable and permitted by law)
• Background Check Information
  (e.g. criminal history or employment verification, where permitted by law and subject to separate statements)
• Sensitive Personal Information (as defined under California law), such as:
  • Government-issued identification numbers
  • Citizenship or work authorization status
  • Information concerning race or ethnicity (for lawful equal opportunity monitoring)

We do not collect Sensitive Personal Information to infer characteristics about applicants.

We collect and use applicant personal information for the following purposes:

• To assess qualifications, skills, and suitability for employment
• To manage recruitment and hiring processes
• To communicate with applicants regarding applications and opportunities
• To conduct interviews, evaluations, and background checks (where applicable)
• To comply with legal, regulatory, and reporting obligations
• To improve our recruitment processes and systems
• To protect the security and integrity of our systems and operations

We collect applicant personal information from:

• You directly (e.g. applications, interviews, communications)
• Recruitment platforms and job boards
• Recruiters and referral sources
• References you provide
• Background check providers (where applicable and lawful)
• Automatically from your devices (for internet and electronic activity information)

We may disclose applicant personal information to:

• Internal teams involved in recruitment and hiring
• Service providers that support our recruitment processes (e.g. applicant tracking systems, background check providers)
• Professional advisers (e.g. legal, audit)
• Government authorities where required by law
• Changes in business structure / ownership

We do not sell or share applicant personal information (including personal information of children under 16 years old) for cross-context behavioral advertising.

We may de-identify personal information for our business purposes, including, but not limited to, improving the products and features of our services, maintaining the security and integrity of our systems, for analytics, and other legitimate business purposes. “De-Identified Data” means information that cannot reasonably be used to infer information about, or otherwise be linked to, a particular individual. De-Identified Data is no longer “personal information” under applicable data protection laws.

Where we process De-Identified Data, we commit to maintain and use the information in de-identified form and not attempt to re-identify the information, except where permitted by law. We may disclose De-Identified Data to third parties who commit to maintaining such data in de-identified form and not attempt to re-identify the data. To the extent any non-personal information is combined with personal information, T&G will treat the combined data as personal information as described in this Privacy Statement.

Affiliated Sites

Our Digital Platforms may contain links to other websites that are not controlled or maintained by T&G. We are not responsible for the privacy practices employed by these other websites.

In addition, our Digital Platforms may link to websites owned or operated by subsidiaries or companies affiliated with T&G (“Affiliated Sites”). Please note that the Affiliated Sites may also be subject to the terms of use and policies posted on those sites.

Social media features may be hosted by a third party or by us on our Digital Platforms. If you use the social media features, the privacy policies of the applicable social media providers will apply to that use. We are not responsible for the actions of any social media providers, or any loss incurred as a result of using the social media features.

Cookies

When you use our Digital Platforms, we may collect and use personal information about you through cookies and similar technologies. The collection of personal information may be facilitated by our Digital Platforms directly, through the use of cookies, or by using external third-party services including Google Analytics.

Below are examples of the personal information we may collect:

• your activity on our Digital Platforms, including pages visited and actions taken;
• information about your device, browser, app, operating system and IP address; and
• information gathered through cookies, digital tracking tools and location data.

Cookies and identifying information are an important way we interact with your internet browser. We use them to:

• give you better and more customised services;
• improve our website and advertise more effectively; and
• present more relevant information and advertising to you.

We may provide our analysis and certain non-personal information to potential partners, advertisers (who may use this information to provide advertisements or other information tailored to your interests) or other third parties, but we will not disclose any personal information, except as provided in this Privacy Statement.

You have the option of deciding whether or not to accept a cookie by resetting your browser to notify you whenever a cookie is being sent to your hard drive. You may also delete a cookie manually from your hard drive. Please note, however, that some parts of our Digital Platforms may not function properly or may be considerably slower if you refuse to accept a cookie or choose to disable your cookies settings.

What analytics is occurring?

We may use analytics to monitor performance and improve user experience on our Digital Platforms.

Analytics is about understanding how our Digital Platforms are used, including when, how and by which type of customer.

We may use this information for various reasons, for example, to:

• analyse collective user behaviour — from user statistics such as the number of page views, number of unique visitors, time spent on the platform, time of visits and types of devices used. We use this information for the purposes explained in our Privacy Statement;
• monitor how our Digital Platforms perform, identify issues and proactively improve your customer experience — application performance monitoring (APM) technology tells us how our platforms work on different browsers; and
• if you log on to secure areas, we can combine your identifying information with your other information (including personal information), for the purposes explained in our Privacy Statement.

We may also use third party software and services to measure the performance of our digital platforms and third party websites that may have T&G content. 

We do not share your data for cross context behavioral advertising.

Do-Not-Track Signals

Many web browsers and some mobile operating systems include a “do-not-track” feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing do-not-track signals has been finalized and, as such, we do not currently respond to do-not-track browser signals or any other mechanism that automatically communicates your choice not to be tracked online. We will update this Privacy Statement if that changes in the future.

Universal Opt-Out Mechanism

You may use an opt-out preference signal, such as the Global Privacy Control (GPC), to opt out of the sale or sharing of your personal information. If you use such a preference signal, we will process the signal as a request to opt out for the browser or device through which the signal is sent.

We retain applicant personal information only for as long as reasonably necessary for the purposes described in this Statement, including:

• Duration of the recruitment process
• Ongoing consideration for future roles (where permitted)
• Compliance with legal and regulatory obligations

Retention periods vary depending on role, jurisdiction, and legal requirements.

Depending on your state of residence (including California), you may have the right to:

• Access personal information we hold about you
• Correct inaccurate personal information
• Delete personal information, subject to legal exceptions
• Receive information about how we collect, use, and disclose personal information
• Limit the use and disclosure of Sensitive Personal Information to only required uses.
• Not be discriminated against for exercising your privacy rights

To submit a privacy rights request, please contact us using the details below:

To exercise these rights, you may submit a request in the following ways:

Email us at

Postal Address: T&G Global Limited, PO Box 56, Shortland Street, Auckland 1140, New Zealand.

Verification of Identity

In order for us to process your request, we may first need to verify your identity. For example, if you make a request, we will ask you to confirm your name and email address. For certain requests, we will use a combination of your email address, name, and/or zip code to verify your identity. As permitted by California privacy law, any request you submit is subject to an identification and verification process, which may include attestation under penalty of perjury. We will respond to your request within 45 days of receiving it. If we need more time (up to an additional 45 days), we will notify you in writing.

Authorized Agents

You may designate an authorized agent to make privacy requests on your behalf. Authorized agents must provide us with valid written authorization confirming the agent’s authority to act on your behalf, including the agent’s name, email address, and phone number. You must also verify your own identity by following the instructions above. We reserve the right to verify the validity of any third-party request to exercise privacy rights on behalf of our customers to the fullest extent permitted under applicable data protection law.

The below statements provide details of our use of AI tools:

• We may use artificial intelligence (“AI“) tools provided by third party vendors to assist with certain business functions, including the creation of marketing content such as copy, images and videos.
• We do not use your personal information to train any AI tools.
• All AI-generated marketing content is reviewed and approved before use.
• Where AI has been used for marketing purposes this will be clearly disclosed.

How do we secure your personal information?

We ensure there are reasonable security safeguards in place to prevent loss, misuse, unauthorised access, modification, disclosure, or other misuse of your personal information

Personal information may only be accessed by T&G employees, contractors, professional advisors, authorised third parties, and other service providers on a need-to-know basis, for the purpose(s) for which the personal information has been collected and only in support of legitimate purposes.

We will use all reasonable endeavours when selecting and engaging third parties to whom we will disclose your personal information to ensure that they meet the privacy standards required by Applicable Privacy Law.

We also take reasonable precautions to protect your personal information, including regularly assessing and addressing risks of misuse, interference, loss and unauthorised access, and conducting regular reviews and audits of our security measures.

Where we conduct background checks in the United States, such checks are carried out in accordance with the Fair Credit Reporting Act (FCRA).
You will receive separate, standalone disclosures and authorizations where required by law.

We may update this Statement from time to time. The “Last Updated” date reflects the most recent revision.

If you have questions about this Statement or our recruitment privacy practices, please contact:

T&G Global
Email: